THE COMANCHE NATION HOUSING AUTHORITY
BOARD OF COMMISSIONERS REGULAR MEETING
December 20, 2007
5:30 P.M.
The Comanche Nation Housing Authority’s Board of
Commissioners Regular meeting was held Thursday, December 20, 2007 at 5:30 p.m.
in the Conference Room located at 402 SE ‘F’ Avenue, Lawton, Oklahoma.
I. CALL TO ORDER:
By Vice Chairman Anthony DeFilippo at 5:41 PM.
II. INVOCATION:
By Richard Attocknie
III. ROLL CALL ESTABLISHMENT OF QUORUM:
The following Commissioners were present at roll
call:
Vice Chairman Anthony DeFilippo
Commissioner Richard Attocknie
Commissioner Edward Eschiti
A quorum is established.
Vice Chairman Anthony DeFilippo will be acting
Chairman for this meeting only in Chairman Tonips’ absence.
IV. RESIDENT PARTICIPATION-FIVE MINUTE TIME
ALLOTMENT PER RESIDENT:
None present.
V. READING AND APPROVAL OF BOARD MEETING MINUTES:
October 8, 2007:
Motion made by Commissioner Richard Attocknie to
approve the minutes for October 8, 2007.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Edward Eschiti
Commissioner Richard Attocknie
voted yea, 0 nays and 1 abstention.
Motion carried.
12-20-07 1.
VI. READING AND APPROVAL OF FINANCIAL REPORTS:
October 8, 2007 Financial Reports:
The board of commissioners received a copy of the
2006 audit by Mr. Eldridge Gordon.
Mr. McNeil was also present to update the board on
the recommendations and new changes made by him and the auditor Mr. Gordon.
The CNHA will be changing from the 403B retirement
plan to the 401K. The reason is to be in compliance with the state law. The
change will take place by January 31, 2008. Employees will be able to take their
funds from the 403B plan and roll it over into an IRA, which will give each
employee complete control of their funds. They will also have the option to
withdrawal those funds completely or place the money into the new 401K plan. The
401K plan will be started as a new retirement plan, and each employee will be
given the opportunity to enroll.
Motion made by Commissioner Richard Attocknie to
approve the financial reports for October 2007.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Richard Attocknie
Commissioner Edward Eschiti
voted yea, 0 nays and 1 abstention.
Motion carried.
VII. DEPARTMENTAL REPORTS: For Boards
information only.
Mr. Asepermy presented The Comanche Nation Housing
Authority a new Comanche Tribal Flag from the CBC. Mr. Asepermy left the
meeting.
VIII. UNFINISHED BUSINESS:
- Annual Audit by Eldridge Gordon for 2006. Has been completed
- Code of Ethics. Tabled for resolution, 22-07 January 14t,
2008 board meeting.
- Apache Lots, sale to public (resolution 19-07). Resolution not
passed,
Motion made by Commissioner Richard Attocknie
to go by a case by case basis to sell the Apache lots, instead of putting
them out for sale publicly.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Edward Eschiti
Commissioner Richard Attocknie
voted yea, 0 nays and 1 abstention.
Motion carried.
12-20-07 2.
- Donation of two (2) lots, HIP.
Motion
made by Commissioner Edward Eschiti not to donate any Apache property to
Comanche Nation HIP.
Motion seconded by Commissioner Richard
Attocknie.
Commissioner Edward Eschiti
Commissioner Richard Attocknie
voted yea, 0 nays and 1 abstention.
Motion carried.
IX. NEW BUSINESS
- Deposit Trust Account for all deposits. Resolution 23-07, for
security deposits, a non-interest bearing account.
Motion made by Commissioner Richard Attocknie
to make a resolution to open a deposit trust account for the CNHA tenants
deposits.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Edward Eschiti.
Commissioner Richard Attocknie
voted yeah, 0 nays and 1 abstention.
Motion carried.
- IHP planning date for December 2007. Tabled.
- Lease Purchase Policy. Tabled for resolution 24-07.
Motion made by Commissioner Richard Attocknie
to make a resolution to adopt the Lease Purchase Policy to place the last
Grandfathered person on the list into a home.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Edward Eschiti
Commissioner Richard Attocknie
voted yea, 0 nays and 1 abstention.
Motion carried.
- Holiday Hours. Completed
- Policy to apply for Board of Commissioners vacancy, to include back
ground checks. Tabled
- Vacation Policy. Tabled.
- AMERIND, SPIHA, NAIHC training dates. Completed.
- Elderly Program. Tabled.
12-20-07 3.
X. PROPOSED EXECUTIVE SESSION
A. Legal Employee Matters
Motion made by Commissioner Richard Attocknie to go
into Executive Session.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Richard Attocknie
Commissioner Edward Eschiti.
voted yea, 0 nays and 1 abstention.
Motion carried.
Board went into Executive Session at 7:44 pm.
Motion made by Commissioner Richard Attocknie to
return from Executive Session and go back into regular session.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Richard Attocknie
Commissioner Edward Eschiti
voted yea, 0nays and 1 abstention.
Motion carried.
Board returned to regular session at 8:26 pm
Motion made by Commissioner Richard Attocknie to
afford travel mileage to the Chairperson to attend the monthly Comanche Business
Committees board meeting on behalf of the CNHA for exchange of information and
to be paid from non-program funds. And if she is not available, then she can
designate to her choosing for someone to replace her at the monthly meetings and
afford them the same mileage.
Motion seconded by Commissioner Edward Eschiti.
Commissioner Edward Eschiti
Commissioner Richard Attocknie
voted yea, 0 nays and 1 abstention.
Motion carried.
XI. OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE
BOARD: none
12-20-07 4.
XII. ADJOURNMENT
Motion was made by Commissioner Edward Eschiti to
adjourn the meeting.
Motion seconded by Commissioner Richard Attocknie.
Commissioner Richard Attocknie
Commissioner Edward Eschiti.
voted yea, 0 nays and 1 abstention.
Motion Carried.
Meeting adjourned at 8:28 P.M.
12-20-07 5.
CERTIFICATION
ATTEST:
DIANNA BUTLER, EXECUTIVE DIRECTOR
COMANCHE NATION HOUSING AUTHORITY
SALLIE KERCHEE TONIPS
CHAIRPERSON, BOARD OF COMMISSIONERS
COMANCHE NATION HOUSING AUTHORITY
12-20-07 6.