BOARD OF COMMISSIONERS REGULAR MEETING

Minutes for the February 2008 monthly meeting

March 6, 2008 /5:30 P.M.

The Comanche Nation Housing Authority’s Board of Commissioners Regular meeting for February 2008 was held on Thursday, March 6, 2008 at 5:30 p.m. in the Conference Room located at 402 SE ‘F’ Avenue, Lawton, Oklahoma.

I. CALL TO ORDER:

By Chairman Sallie Kerchee Tonips at 5:45 PM

II. INVOCATION:

By Phyllis Attocknie.

III. ROLL CALL ESTABLISHMENT OF QUORUM:

The following Commissioners were present at roll call:

Chairperson Sallie Kerchee Tonips

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie is not present at this time.

A quorum is established.

Commissioner Richard Attocknie was present at 5:54 PM.

IV. RESIDENT PARTICIPATION-FIVE MINUTE TIME ALLOTMENT PER RESIDENT:

Chairperson Tonips asked if there are any residents who would like to address the board. Phyllis Attocknie addressed the board with a question in reference to number VII. Departmental Reports, for Boards information only, on the agenda for this meeting. She wanted to know if she or anyone else was able to request a copy of the reports at any time because of the statement that reads “for board’s information only”. Executive Director answered that on the agenda “for Boards information only” referred to the fact that the board does not have to vote to approve the department reports. Ms. Butler also stated for the record that in the past Ms. Attocknie has indeed requested in writing copies of the board minutes. Therefore putting to rest the question of who can have access to the monthly board minutes per valid request.

Betty Prince came forward to address the board; she had gone through the CNHA mortgage lending department for her home. She has had problems with her home from the time she has moved in. She had to have work done on her outside plumbing by the Tribe, the electric plug-ins caught fire and she had to plug her refrigerator into a socket in the living room, and the ceiling started cracking and eventually the ceiling caved in and she called CNHA and spoke with Dianna Butler about the ceiling. Dianna Butler sent one of the Modernization crew to check on the damage to the ceiling of the home. The ceiling was not repaired. Ms. Prince stated that no one came back to do the repairs. They went most of the winter without any repairs to the ceiling.

Ms. Prince had to borrow some money to get the ceiling fixed. Now the floors are sinking and she needs them repaired. She also stated that the light switches flicker when they are turned on and that she has to keep turning the switch on and off until the lights come on. She feels the foundation is bad also.

She said she cannot afford to fix these items mentioned.

Dianna Butler stated that CNHA will do an assessment of what needs to be repaired to her home and will do those repairs, which is something that usually is not done for mortgage home owners, as in all mortgage loans, the cost of repairs fall to the owners of the home. But in this instance CNHA will repair the Prince home. For the record, from this time on Ms. Butler would like to make sure that Ms. Prince understands that she does have a mortgage loan which is a lien and that Ms. Prince will be responsible for all and any other repairs to her home after these mentioned repairs are completed by CNHA. Ms. Prince stated that she understands this.

Wayla Jirtle came before the board with concerns about her home. Dianna Butler suggested that the board go into executive session at this time because of confidential information of Ms. Jirtle’s file.

Motion made by Vice Chairman Anthony DeFilippo to go into executive session.

Motion seconded by Commission Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Richard Attocknie

Commissioner Edward Eschiti

Voted yea, 0 nays and 1 abstention.

Motion carried.

Board went into executive session at 6:11 PM

Motion made by Vice Chairman Anthony DeFilippo to return from executive session and go back into regular session.

Motion seconded by Commissioner Richard Attocknie.

Vice Chairman Anthony DeFilippo

Commissioner Richard Attocknie

Commissioner Edward Eschiti

Voted yea, 0 nays and 1 abstention.

Motion carried.

Board returned to regular session at 7:12 PM

Phyllis Attocknie addresses the board; she stated that she is a participant in the low rent housing program. She believes very strongly in what the CNHA has been trying to accomplish and wanted to let the board know she appreciates what they are working towards.

Sallie Tonips thanks Ms. Attocknie for her support and help in the past pertaining to the Comanche Nation Housing Authority.

Motion made by Vice Chairman Anthony DeFilippo to amend the agenda, Item 9- I, to move up Kip Monoessy, from Clean Sweep Janitorial Services.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

VIII. Unfinished Business: Item I.

Ms. Monoessy is here representing Clean Sweep Janitorial Service it is a

Comanche Owned business. She is here to introduce their services to the CNHA. Clean Sweep is located at 1001 SW Ave, Lawton, OK 73505, (580) - 357-6545.

V. READING AND APPROVAL OF BOARD MEETING MINUTES:

January 2008:

Motion made by Commissioner Richard Attocknie to approve the minutes for January 14, 2008 with changes as stated on page 5, Removing Commissioner Attocknie from the motion to adjourn.

seconded by Commissioner Anthony DeFilippo.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

VI. READING AND APPROVAL OF FINANCIAL REPORTS:

January 2008 Financial Reports:

Motion made by Commissioner Richard Attocknie to approve the financial reports for January 2008 financial reports.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Richard Attocknie

Commissioner Edward Eschiti

Voted yea, 0 nays and 1 abstention.

Motion carried.

VII. DEPARTMENTAL REPORTS: For Boards information only.

VIII. UNFINISHED BUSINESS:

A. Policy, to apply for BOC vacancy, back ground check:

Motion made by Commissioner Richard Attocknie to adopt resolution 03-08 to add to the By Laws of CNHA, to require a background check for all BOC vacancies before the position is filled.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

Motion made by Commissioner Richard Attocknie to amend the above motion to reflect: to require all applicants for the position of BOC position must clear back ground check prior to accepting the oath of office.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

B. Elderly Program change in policy:

Motion made by Commissioner Anthony DeFilippo to adopt resolution 04-08 for the revision to the Elderly Program Policy, to allow CNHA to assist those Elders that have benefited from the emergency fund of $1500.00 through the HIP program from the Comanche Nation, with the Elderly funding from CNHA as long as it didn’t duplicate the work services.

Motion seconded by Commissioner Richard Attocknie

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

C. FMLA Policy:

Motion made by Commissioner Richard Attocknie to adopt resolution 05-08 to accept the Family Medical Leave Act, (FMLA) Policy.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

D. Annual Report: Completed

IX. NEW BUSINESS

A. Grievance Board: Tabled until April board meeting.

B. Hiring committee: Completed

Motion made by Vice Chairman Anthony DeFilippo to go into Executive Session.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti, voted yea

Commissioner Richard Attocknie voted nay, with 1 abstention.

Motion carried.

Board went into Executive Session at 8:53 PM.

Motion made by Vice Chairman Anthony DeFilippo to return from Executive Session and go back into regular session.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

Board returned to regular session at 9:37 PM.

Motion made by Commissioner Richard Attocknie to not have a hiring committee.

Motion seconded by Vice Chairman Anthony DeFilippo.

Vice Chairman Anthony DeFilippo

Commissioner Richard Attocknie, voted yea

Commissioner Edward Eschiti voted nay, with 1 abstention.

Motion carried.

C. NAIHC Convention May 12/14, 2008: Completed

D. Construction & Rehab Contract Penalties:

Motion made by Commissioner Edward Eschiti to change the rehab contract to include, $100.00 per day penalty for a $10,000.000, 30 days, $250.00 per day penalty for a 20,000.00 60 days, $500.00 per day penalty for over 20,000.00 and up for 90 days.

Motion seconded by Vice Chairman Anthony DeFilippo.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

Motion made by Commissioner Edward Eschiti for new construction, that homes at $80,000.00 and over, for six (6) months, a $500.00 a day penalty (over the 6 months building time) be adopted.

Motion seconded by Vice Chairman Anthony DeFilippo.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

E. Rehab Loan Policy:

Motion made by Vice Chairman Anthony DeFilippo to adopted resolution

06-08 to accept the rehab loan policy.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

F. Cost Estimate, 1208/1210 Dearborn, Lawton OK: Tabled for March 10^th regular board meeting.

G. Asset Policy:

Motion made by Vice Chairman Anthony DeFilippo to make a resolution for the asset policy. Resolution 07-08.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

H. Payback agreement, one (1) per year:

Motion made by Commissioner Richard Attocknie to change the number of payback agreements from three (3) to one (1) per year starting on the recertification date, low rent only.

Motion seconded by Commissioner Edward Eschiti.

Vice Chairman Anthony DeFilippo

Commissioner Edward Eschiti

Commissioner Richard Attocknie

Voted yea, 0 nays and 1 abstention.

Motion carried.

X. PROPOSED EXECUTIVE SESSION: None

XI. OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE BOARD:

Ms. Butler reminded the board of the Lanny proposal to the gaming commission to build homes in five areas. Motion tabled for March 10^th regular board meeting.

Commissioner Attocknie asked if a policy needs to be in place for the board to be able to receive a mileage check in the event that a scheduled board meeting does not have a quorum and some of the Commissioners unaware do show up for that meeting. This item is tabled for the March 10^th regular board meeting.

XII. ADJOURNMENT

Motion was made by Commissioner Richard Attocknie to adjourn the meeting.

Motion seconded by Vice Chairman Anthony DeFilippo.

Vice Chairman Anthony DeFilippo.

Commissioner Edward Eschiti.

Voted yea, 0 nays and 1 abstention.

Motion Carried.

Meeting adjourned at 10:18 P.M.

CERTIFICATION

I, Dianna Butler, Secretary of the Board of Commissioners of the Comanche Nation Housing Authority do hereby certify that I have compared and annexed extracts of the minutes of the Regular Board Meeting of the Authority held on Thursday March 6, 2008. Authority is comprised of five (5) members, 4 of whom were present. I further affirm the attached minutes were approved by a vote of for against, with abstaining. The original minutes are recorded in the official minute book of said Authority and this record is a correct transcript of the minutes.

IN WITNESS WHEREOF, I have hereto set my hand and seal of said Authority this day of , 2008.

DIANNA BUTLER,

EXECUTIVE DIRECTOR

COMANCHE NATION HOUSING AUTHORITY

SALLIE KERCHEE TONIPS

CHAIRPERSON, BOARD OF COMMISSIONERS